EXECUTIVE ASSISTANT

ROVR

Full Time

Monday - Friday

9AM to 5PM

Virtual Assistant Role, Executive Assistant Role

The Executive Assistant position is for an Australian based client who has proudly accumulated over three decades of expertise in delivering unparalleled staffing solutions across diverse industries throughout Australia.

As an Executive Assistant you are responsible for: ● Calendar Management: Schedule and coordinate meetings, appointments, and events, considering the individual's availability and priorities. Set reminders and ensure timely attendance. ● Email Correspondence: Monitor and manage email accounts, respond to inquiries, prioritize messages, and maintain organized email folders. Draft and proofread emails and follow up on pending matters. ● Task Prioritization: Assist in prioritizing tasks, projects, and deadlines, ensuring effective time management and productivity. Help establish efficient workflows and recommend strategies for improved task handling. ● Document Preparation: Create, format, and proofread various documents, including reports, presentations, memos, and spreadsheets. Maintain a systematic filing system for easy access and retrieval. ● Travel Arrangements: Coordinate travel itineraries, including flight bookings, hotel accommodations, ground transportation, and visa arrangements. Prepare necessary travel documents and ensure smooth travel logistics. ● Business Admin: completing admin tasks across multiple businesses. ● Template Management: Organize and maintain templates ● Administrative Support: Handle administrative tasks such as expense tracking, invoice processing, and maintaining confidentiality of sensitive information. Assist with personal tasks and errands when necessary. ● Communication Liaison: Act as a bridge between the individual and other team members, stakeholders, or external parties, relaying messages, facilitating communication, and ensuring timely follow-up

BASIC QUALIFICATIONS: We are looking for someone who has: ● Proven experience as a Virtual Assistant or similar role, preferably supporting high-level professionals. ● Excellent organizational and multitasking abilities, with exceptional attention to detail. ● Strong written and verbal communication skills, with fluency in English. ● Proficiency in using productivity tools, such as calendar management, email clients, document editing software, and collaboration platforms. ● Tech-savviness and the ability to adapt quickly to new technologies and virtual communication tools. ● Strong problem-solving skills and the ability to work independently with minimal supervision. ● Discretion and confidentiality in handling sensitive information. ● Flexibility to accommodate occasional after-hours availability and international time zones. ● A proactive and adaptable mindset, with a willingness to take on new tasks and challenges. ● Has strong attention to details PREFERRED QUALIFICATIONS: ● Must have at least 3 years supporting an executive level manager ● Must be proficient with the following tools: ○ G-suite ○ Microsoft 365 ○ Xero ○ Excel TYPE OF POSITION, PHYSICAL REQUIREMENTS, & EXPECTED HOURS OF WORK: ● Full Time Position ● Work From Home Set up ● Can work between 9AM to 5PM AEST ● Laptop / Desktop (Minimum requirements 8 GB RAM, i5 processor & Windows 10) ● Internet Speed (Minimum of 15 MBPS} SALARY AND BENEFITS: ● 7 AUD / hour ● Paid Australian Holidays ● Paid Time off Benefits ● Permanent Work from Home ● HMO upon regularization ● 13th month pay bonus ● Supportive Team