Executive Assistant – Admin Support

ROVR

Full Time

Monday - Friday

Monday - Friday (9AM - 6 PM AEST) Saturday & Sunday (7pm - 9pm AEST)

Virtual Assistant Role, Executive Assistant Role

The client whose looking for an Executive Assistant with strong administrative skills is in the business of Real Estate.

JOB DESCRIPTION / RESPONSIBILITIES: Provide daily administrative support to the executive or project management team Manage email correspondence, flag priority items, and draft responses when needed Maintain and coordinate executive calendars, schedule meetings, and follow up on appointments Create and send invoices accurately and on time Organize project documentation, contracts, and reports as needed Liaise with clients, subcontractors, and suppliers for scheduling and general communication Assist with other office tasks and process improvements to support smooth operations

BASIC QUALIFICATIONS: Proven experience as an Executive Assistant or Administrative Assistant (minimum 2 years) Excellent communication skills—both written and verbal Strong attention to detail, organization, and time management Proficient in using Microsoft Office or Google Workspace Comfortable managing multiple email inboxes and calendars Able to work independently with minimal supervision Previous experience supporting a builder, contractor, or within the construction industry Experience with invoicing systems or basic accounting tools (e.g., QuickBooks, Xero) Tech-savvy and able to learn new platforms quickly Flexible, proactive, and can easily adapt to changing priorities TYPE OF POSITION, PHYSICAL REQUIREMENTS, COMPENSATION & EXPECTED HOURS OF WORK: $8 AUD per hour Full Time Job - minimum of 40 hrs per week HMO Allowance after 90 days 13th month pay Work From Home Set up Can work from 9am to 6pm AUS time Laptop / Desktop (Minimum requirements 8 GB RAM, i5 processor & Windows 10) Internet Speed (Minimum of 15 MBPS)